Close-Out Instructions

This page contains information about the process and documentation necessary to close out a Data Access Request (DAR). For step-by-step user instructions on navigating the Data Access Request Management (DARM) system for project close-outs, please visit Closing Out an Application.

A NIAGADS DSS project is active for one year from the date of project approval. If the project will not be renewed after one year, the Principal Investigator must formally close it out.

Termination and Destruction of Data

As part of the close-out process, the PI and Signing Official must certify that the datasets available at the Institution and/or Cloud Computing provider have been destroyed in accord with the NIH Security Best Practices for Users of Controlled-Access Data unless required to be retained as described in the Data Use Certification Agreement (term 13). If the data is retained for any of these purposes, the relevant portions of Terms 4, 5, 6, 7, 8, and 13 remain in effect after termination of this Data Use Certification Agreement until the data is destroyed.

Close-Out Instructions

1. Log into the Data Access Request Management (DARM) system by going to https://dss.niagads.org/login .

2. Research Summary:  Describe major findings as a result of using data obtained from NIAGADS DSS over the past year. Describe any secondary data resulting from use of DSS data. These data must be returned back to NIAGADS in accord with the NIA AD Genomics Sharing Plan, the NIAGADS Data Distribution Agreement and the NIH Genomic Data Sharing Policy (GDS).

3. Publications:  List publications resulting from analysis of data obtained from NIAGADS DSS over the past year.  Please include manuscripts accepted for publication or in press. List any accepted publications including the PubMed Central Identification Number (PMCID).

4. Scientific Presentations: List scientific presentations resulting from use of data obtained from NIAGADS DSS.

5. Additional Collaborators. List any internal or external collaborators who have used data associated with the project.

6. Data Security. Describe any issues that have occurred with data security.

7. Reason for Close Out. Briefly describe reason for project close out.

8. Data Destruction Policy. Certify that the dataset(s) available at the Institution and/or Cloud Computing provider have been destroyed in accord with the NIH Security Best Practices for Users of Controlled-Access Data unless required to be retained as described in the Data Use Certification Agreement (term 13).